Description

• Serve as a point of contact for visitors, employees, and vendors.
• Cover reception as needed.
• Schedule and coordinate meeting rooms.
• Oversee day-to-day office operations to ensure smooth functioning.
• Order, stock, and track office supplies, snacks, and equipment.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Ensure office equipment is maintained and in good working order.
• Perform ad hoc administrative tasks including errands, couriering documents, and setting up or clearing meeting rooms.
• Liaise with building management regarding repairs, maintenance, security, and facility-related matters.
• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Coordinate office events, celebrations, employee engagement initiatives, and team-building activities.
• Help foster a positive, inclusive, and well-organized office environment.

• Provide administrative support by managing calendar, scheduling meetings, and coordinate appointments.
• Assist with special projects and executive initiatives.
• Support confidential and sensitive matters with professionalism and discretion.

• Minimum 2 years of experience in office administration, office coordination, executive assistance, or a related field.
• Experience supporting senior leaders in a fast-paced environment.
• Strong knowledge of Microsoft Office (Word, Excel, PowerPoint) and the ability to learn new software and systems.
• Excellent organizational, multitasking, and time management skills.
• Strong verbal and written communication skills.
• Ability to work independently with minimal supervision.
• High level of professionalism, discretion, and confidentiality.

• Strong interpersonal and relationship-building skills.
• Exceptional attention to detail and organizational abilities.
• Ability to prioritize competing demands and work under pressure.
• Proactive, resourceful, and solutions-oriented.
• Team player with a positive and service-oriented attitude.
• Ability to anticipate needs and take initiative.
• Flexible and adaptable in a dynamic environment.

À propos de nous
Nous sommes DNEG, l'un des principaux studios d'effets visuels et d'animation au monde pour la création de longs métrages primés, de contenu télévisuel et multiplateforme. Nous employons plus de 9000 personnes avec des bureaux et des studios dans le monde entier: en Amérique du Nord (Los Angeles, Montréal, Toronto, Vancouver), en Europe (Londres), en Asie (Bangalore, Mohali, Chennai, Mumbai) et en Australie (Sydney).

Chez DNEG, nous croyons fondamentalement que l'acceptation de nos différences est un élément essentiel de notre réussite collective. Nous nous engageons à créer un environnement de travail équitable, diversifié et inclusif pour nos équipes mondiales, où chacun se sent important et à sa place. Nous accueillons et encourageons les candidatures de tous, quels que soient le parcours, l'expérience ou le handicap. N'hésitez pas à nous faire savoir si vous avez besoin d'ajustements ou de soutien au cours de la procédure de candidature. Nous avons hâte de vous rencontrer!